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Home Archive for 2015

MGT300

SUNDAY,13 SEPT 2015

Chapter 19 : Outsourcing in the 21st Century

Outsourcing Projects

  • Insourcing is a common approach using the professional expertise within an organization to develop and maintain the organization's information technology systems
  • Outsourcing is an arrangement by which one organization provides a service or services for another organization that chooses not to perform them in-house



Ø  Onshore outsourcing – engaging another company within the same country for services
Ø  Near shore outsourcing – contracting an outsourcing arrangement with a company in a nearby country
Ø  Offshore outsourcing – using organizations from developing countries to write code and develop systems





Ø  Big selling point for offshore outsourcing “inexpensive good work”

Ø  Factors driving outsourcing growth include;
§  Core competencies
§  Financial savings
§  Rapid growth
§  Industry changes
§  The Internet
§  Globalization

Ø  According to PricewaterhouseCoopers “Businesses that outsource are growing faster, larger and more profitable than those that do not”
Ø  Most organizations outsource their noncore business functions, such as payroll and IT



OUTSOURCING BENEFITS

Ø  Outsourcing benefits include;
§  Increased quality and efficiency
§  Reduced operating expenses
§  Outsourcing non-core processes
§  Reduced exposure to risk
§  Economies of scale, expertise and best practices
§  Access to advanced technologies
§  Increased flexibility
§  Avoid costly outlay of capital funds
§  Reduced headcount and associated overhead expense
§  Reduced time to market for products or services

OUTSOURCING CHALLENGES

Ø  Outsourcing challenges include;
§  Contract length
1.       Difficulties in getting out of a contract
2.       Problems in foreseeing future needs
3.       Problems in reforming an internal IT department after the contract is finished
§  Competitive edge
§  Confidentiality
§  Scope definition 


Chapter 15 : Creating Collaborative Partnerships

Web 2.0 : Advantages of Business 2.0

  • Web 2.0 is the next generation of internet use
Content sharing through open sourcing
  • Source code contains instructions written by a programmer specifying the actions to be performed by computer software
  • Open source refers to any software whose source code is made available free for any third party to review and modify
User-contributed content
  • Created and updated by many users for many users
  • One of the most popular forms of user-generated content is a reputation system, where buyers post feedback on sellers
Collaboration inside the organization 
  • A set of tools that supports the work of teams or groups by facilitating the sharing and flow of the information
  • Collective intelligence is collaborating and tapping into the core knowledge of all employees, partners, and customers
  • A knowledge management systems (KMS) supports the capturing, organization, and dissemination of knowledge throughout the organizations
Collaboration outside the organization
  • The most common form of collective intelligence found outside the organization is crowdsourcing, which refers to the wisdom of the crowd
Networking Communities with Business 2.0
  • Social media refers to websites that rely on user participation and user-contributed content, such as Facebook
  • Social networking is the practice of expanding your business and social contacts by constructing a personal networ
  • Social networking analysis (SNA) maps group contacts identifying who knows each other and who works together
  • Social tagging describes the collaborative activity of marking shared online content with keywords or tags as a way to organize it for future navigation, filtering, or search 
  • Website bookmark is a locally stored URL or the address of a file or internet page saved as a shortcut
  • Social bookmarking allows users to share, organize, search, and manage bookmarks
Business 2.0 Tools for Collaborating
  • Blogs
  • Wikis
  • Mashups
The Challenges of Business 2.0
  • Technology dependence
  • Information vandalism
  • Violations of copyright and plagarism
Learning outcomes
14.1 Compare ecommerce and ebusiness.
14.2 Compare the four types of ebusiness models.
14.3 Describe the benefits and challenges associated with ebusiness.
14.4 Explain the differences among eshops, emails,and online auctions.
 
 
Ebusiness
Biggest benefit of the internet: how it enables organizations to perform business with anyone, anywhere, anytime.
·         Ecommerce- the buying and selling of goods and services over the internet.
-      It refers only to online transactions.
·         Ebsuiness- derived from the term Ecommerce. It is the conducting of business on the internet, not only buying and selling, but also serving customers and collaborating with business partners.
-  Also refers to online exchanges if information.


Ebusiness Models
·         Ebusiness Model- is an approach to conducting electronic business on the internet
-  Takes place between two major entities- business and consumers.

   Business-to-business (B2B)
·         Applies to business buying from and selling to each other over the internet.
·         Electronic marketplaces represent a new wave in B2B ebusiness models.
·         Electronic marketplaces or emarketplaces- are interactive business communities providing a central market space where multiple buyers and sellers can engage in business activities.
-      They represent structures for conducting commercial exchange, consolidating supply chains, and creating new sales channels.
 Business-to-business Emarketplace Overview.
·         Their primary goal is to increase market efficiency by tightening and automating the relationship between buyers and sellers.
·         Existing marketplaces allow access to various mechanisms in which to buy and sell almost anything, from services to direct materials.


Business-to-consumer (B2C)
·         Applies to any business that sells its products or services to consumers over the internet.
Eshop
·         Sometimes referred to as an estore or etailer. It is a version of a retail store where customers can shop at any hour of the day without leaving their home or office.
·         These online stores sell and support a variety of products and services.
·         The other online businesses channeling their goods and services via the internet only, such as Amazon.com, are called pure plays.
Types of Businesses:
·         Brick-and-mortar business- a business that operates in a physical store without an internet presence.
·         Pure-play (virtual) business- a business that operates on the internet only without a physical store. Examples include Amazon.com and Expedia.com
·         Click-and-mortar business- a business that operates in a physical store and on the internet. Examples include REI and Barnes and Noble.
        Email
·         Email- consists of a number of eshops. It serves as a gateway through which a  visitor can access other eshops.
-      It may be generalized or specialized depending on the products offered by the eshops it hosts.
-      Eshops in emails benefit from brand reinforcement and increased traffic as visiting one shop on the email often leads to browsing “neighboring” shops.

Consumer-to-business (C2B)
·         Applies to any consumer that sells a product or service to a business over the internet.
·         An example is Priceline.com where bidders (or customers) ser their prices for items such as airline tickets or hotel rooms, and a seller decides whether to supply them.
Consumer-to-consumer (C2C)
·         Applies to sites primarily offering goods and services to assist consumers interacting with each other over the internet.
·         The internet’s most successful C2C online auction website, eBay, links like-minded buyers and sellers for a small commission.
·         C2C online communities, or virtual communities, interact via email groups, web-based discussion forums, or chat rooms.
Online auctions:
·         Electronic auction (eauction)- sellers and buyers solicit consecutive bids from each other and prices are determined dynamically.
·         Forward auction- an auction that sellers use as a selling channel to many buyers and the highest bid wins.
·         Reverse auction- an auction that buyers use to purchase a product or service, selecting the seller with the lowest bid.
C2C Communities:
·         Communities of interest- people interact with each other on specific topics, such as golfing and stamp collecting.
·         Communities of relations- people come together to share certain life experience, such as cancer patients, senior citizens, and car enthusiasts.
·         Communities of fantasy- people participate in imaginary environments, such as fantasy football teams and playing one-to-one with Michael Jordan.
Ebusiness Benefits and Challenges.
Ebusiness Benefits:
·         Highly Accessible- businesses can operate 24 hours a day, 7 days a week, and 365 days a year.
·         Increased Customer Loyalty- additional channels to contact, respond to, and access customers helps contribute to customer loyalty.
·         Improved Information Content- in the past, customers had to order catalogs or travel to a physical facility before they could compare price and product attributes. Electronic catalogs and web pages present customers with updated information in real time about goods, services, and prices.
·         Increased Convenience- Ebusiness automates and improves many of the activities that make up a buying experience.
·         Increased Global Reach- Business, both small and large, can reach new markets.
·         Decreased Cost- the cost of conducting business on the Internet is substantially less than traditional forms of business communication.
Ebusiness Challenges:
·         Protecting Consumers- consumers must be protected against unsolicited goods and communication, illegal or harmful goods, insufficient information about goods or their suppliers, invasion of privacy, and cyberfraud.
·         Leveraging Existing Systems- most companies already use information technology to conduct business in non-Internet environments, such as marketing, order management, billing, inventory, distribution, and customer service. The internet represents an alternative and complementary way to do business, but it is imperative that ebusiness systems integrate existing sytsems in a manner that avoids duplicating functionality and maintains usability, performance, and reliability.
·         Increasing Liability- Ebsuiness exposes suppliers to unknown liabilities because internet commerce law is vaguely defined and differs from country to country. The internet and its use in ebusiness have raised many ethical, social, and political issues, such as identity theft and information manipulation.
·         Providing Security- The internet provides universal access, but companies must protect their assets against accidental or malicious misuse. System security, however, must not create prohibitive complexity or reduce flexibility. Customer information also needs to be protected from internal and external misuse. Privacy systems should safeguard the personal information critical to building sites that satisfy customer and business needs. A serious deficiency arises from the use of the internet as a marketing means. Sixty percent of internet users do not trust the internet as a payment channel. Making purchases via the internet is considered unsafe by many. The issue affects both the business and the consumer. However, with encryption and the development of secure websites, security is becoming less of a constraint for ebusinesses.
·         Adhering to Taxation Rules- the internet is not yet subject to the same level of taxation as traditional businesses. While taxation should not discourage consumers from using electronic purchasing channels, it should not favor internet purchases over store purchases either. Instead, a tax policy should provide a level playing field for traditional retail businesses, mail-order companies, and internet-based merchants. The internet marketplace is rapidly expanding, yet it remains mostly free from traditional forms of taxation. In one recent study, uncollected state and local sales taxes from ebusiness were projected to exceed $60 billion in 2008.
Mashups
·         Web mashup- a website or web application that uses content from more than one source to create a completely new service.
·         The web version of a mashup allows users to mix map data, photos, video, news feeds, blog entries and so on.
·         Application Programming Interface (API)- set of routines, protocols, and tools for building software applications. A good API makes it easier to develop a program by providing all the building blocks.
·         Mashup editors- they are WYSIWYGs (What You See Is What You Get) for mashups. They provide a visual interface to build a mashup, often allowing the user to drag and drop data points into a web application.

 

Learning outcomes
12.1 Describe the role information plays in enterprise resource planning systems.
12.2 Identify the primary forces driving the explosive growth of enterprise resource planning systems.
12.3 Explain the business value of integrating supply chain management, customer relationship management, and enterprise resource planning systems.
 
 
 
Enterprise Resource Planning (ERP)
·         It serves as the organization’s backbone in providing fundamental decision making support.
·         It enables people in different business areas to communicate.
·         ERP system helps an organization to obtain operational efficiencies, lower costs, improve supplier and customer relations, and increase revenues and market share.
·         The heart of an ERP system is a central database that collects information from and feeds information into all the ERP system’s individual application components (called modules), supporting diverse business function such as accounting, manufacturing, marketing, and human resources.
·         ERP automates business processes such as order fulfillment- taking an order from a customer, shipping the purchase, and then billing for it.
ERP Integration Data Flow



Bringing the Organization Together
·  ERP enables employees across the organization to share information across a single, centralized database.
·  With extended portal capabilities, an organization can also involve its suppliers and customers to participate in the workflow process, allowing ERP to penetrate the entire value chain, and help the organization achieve greater operational efficiency.

 Organization before ERP



 ERP- Bringing the Organization Together


The Evolution of ERP
·      Although ERP solutions were developed to deliver automation across multiple units of an organization, to help facilitate the manufacturing process and address issues such as raw materials, inventory, order entry, and distribution, ERP was unable to extend to other functional areas of the company such as sales, marketing, and shipping. It could not tie to any CRM capabilities that would allow organizations to capture customer-specific information, nor did it work with websites or portals used for customer service or order fulfillment.



Integrating SCM, CRM, and ERP
·      Integration of SCM, CRM, and ERP is the key to success for many companies.
·      Integration allows the unlocking of information to make it available to any user, anywhere, anytime.
·      2 main competitors in ERP market:
§         Oracle
§         Sap
 Primary Users and Business Benefits of Strategic Initiatives.

Integration Tools
·         An integrated enterprise infuses support areas, such as finance and human resources, with a strong customer orientation.
·         Integration are achieved using:
§   Middleware- several different types of software that sit in the middle of and provide connectivity between two or more software applications. It translates information between disparate systems
·         Enterprise application integration (EAI) middleware- represents a new approach to middleware by packaging together commonly used functionality, such as providing prebuilt links to popular enterprise applications, which reduces the time necessary to develop solutions that integrate applications from multiple vendors.
 Integration between SCM, CRM, and ERP Applications.
·         Companies run on independent applications, such as SCM, CRM, and ERP. If one application performs poorly, the entire customer value delivery system is affected.
Enterprise Resource Planning’s Explosive Growth:
Reasons of ERP being proven to be such a powerful force:
·         ERP is a logical solution to the mess of incompatible applications that had sprung up in most businesses.
·         ERP addresses the need for global information sharing and reporting.
·         ERP is used to avoid the pain and expense of fixing legacy systems
To qualify as a true ERP solution, the system not only must integrate various organization processes, but also must be:
·         Flexible- an ERP system should be flexible in order to respond to the changing needs of an enterprise.
·         Modular and open- an ERP system has to have open system architecture, meaning that any module can be interfaced with or detached whenever required without affecting the other modules. The system should support multiple hardware platforms for organizations that have a heterogeneous collection of systems. It must also support third- party add-on components.
·         Comprehensive- an ERP system should be able to support a variety of organizational functions and must be suitable for a wide range of business organizations.
·         Beyond the company- an ERP system must not be confined to organizational boundaries but rather support online connectivity to business partners or customers.
Everyone involved in sourcing, producing, delivering the company’s product works with the same information, which eliminates redundancies, cuts wasted time, and removes misinformation.

How to Create a Customer Centric Strategy For Your Business


Learning outcomes
11.1 Compare operational and analytical customer relationship management.
11.2 Identify the primary forces driving the explosive growth of customer relationship management.
11.3 Define the relationship between decision making and analytical customer relationship management.
11.4 Summarize the best practices for implementing a successful customer relationship management system.
 
 
Customer Relationship Management (CRM)
CRM is a business philosophy based on the premise that those organizations that understand the needs of individual customers are best positioned to achieve sustainable competitive advantage in the future.

- A customer strategy starts with understanding who the company's customers are and how the company can meet strategic goals.

- As the business world increasingly shifts from product focus to customer focus, most organizations recognize the treating existing customers well is the best source of profitable and sustainable revenue growth in the age of e-business, however, an organization is challenged more than ever before to truly satisfy its customers.


Recently, Frequency, and Monetary Value
An organization can find its most valuable customers by using a formula that industry insiders call RFM-recency, frequency, and monetary value. In other words, an organization must track:
- How recently a customer purchased items (recently)
- How frequently a customer purchases an item (frequently
- How much a customer spends on each purchase (monetary value)


The evolution of CRM
CRM enables an organization to :-

  * Provide better customer service.

  * Make call centers more efficient.

  * Help sales staff close deals faster.

  * Discover new customer.

  * Increase customer revenue.


Knowing the customer, especially knowing the profitability of individual customers, is highly lucrative in the financial service industry.


The evolution of CRM include :-
  - CRM reporting technology
         > helps organization identify their customer across other application.

  - CRM analysis technologies
       >help organization segment their customer into categories such as best 
          and worst customer.

  - CRM predicting technoligies
       >help organization make predictions regarding customer behavior such as
           which customer are at risk of leaving.

 

The Ugly Side of CRM: Why CRM Matters More Now than Ever Before
Now companies have no choice as the power of the customer grows exponentially as the internet grows. In every case, customers have become an integral part of the action as a member of the aggregated, interactive, self-organizing, auto-entertaining audience on businesses. However, this should no be a surprise, since it was the customers crazy passion and hobbies and obsessions-that build up the web in the first place.



Customer Relationship Management's Explosive Growth
When customers buy on Internet, they see, and they steer, entire value chains.
- Customer web interaction become conversations, interactive dialogs with shared knowledge, not just business transaction. Web- based customer care can actually become the focal point of customer relationship management and provide breakthrough benefits for both the enterprise and its customers, substantially reducing costs while improving service.
- Current users allow allocating 20 percent of their IT budget to CRM solutions.
DISPLAY THE TOP CRM BUSINESS DRIVERS



USING ANALYTICALLY CRM TO ENHANCE DECISIONS



The two components of a CRM strategy are:
- Operational CRM supports traditional transactional processing for day-to-day front-office operations or systems that deal directly with the customers.
- Analytical CRM supports back-office operations and strategic analysis and includes all systems that do not deal directly with the customers.
The primary difference between operational CRM and analytical CRM in the direct interaction between the organization and its customers.








-Personalization occurs when a website can know enough about a person's likes and dislikes that it can fashion offers that are more likely to appeal to that person. Many organizations are now utilizing CRM to create customer rules and templates that marketers can use to personalize customer messages.



Customer Relationship Management Success Factor
CRM solutions make organizational business processes more intelligent. This is achieved by understanding customer behavior and preferences, then realigning product and service offering and related communications to make sure they are synchronized with customer needs and preferences. If an organization is implementing a CRM system, it should study the industry best practices to help ensure a successful implementation.
Using he analytical capabilities of CRM can help a company Anticipate customer need and proactively serve customers in way that build relationship, create loyalty, and enhance bottom lines.

CRM success factors include :-

   * Clearly communicate the CRM strategy.

   * Define information needs and flows.

   * Build an integrated view of the customer.

   * Implement in iterations.

   * Scalability for organization growth.


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